Every business, from startups to large firms, needs tools that keep work smooth. One key tool is the copier. In 2025, many companies in Singapore still rely on copiers for daily printing, scanning, and document handling. With new models offering smart features, fast speeds, and cloud support, picking the right copier Singapore option matters more than ever.
Whether you run a small office or a busy print room, this guide helps you explore the best copier types and avoid common mistakes. We’ll look at real copier options used in offices, compare leasing and rental, and match them to your business needs.
Why Copiers Still Matter in 2025
In the age of digital work, some may wonder if copiers are still needed. The answer is yes. Many offices still use paper-based processes. Contracts, reports, letters, and client documents often need to be printed, copied, or scanned.
A modern copier does more than make copies. It prints in colour or black and white, scans to email or cloud, staples pages, and even sorts them. It saves time and boosts efficiency.
Top Copier Types for Businesses in Singapore
1. Fujifilm ApeosPort-VII C7773 (Previously Fuji Xerox)
- Fires Out Pages Fast – Prints up to 70 PPM.
- Brings Colours to Life – Produces stunning images.
- Simplifies Work – Glides through tasks with a touchscreen and smart scanning.
- Cuts Power Use – Runs on energy-saving tech.
2. Canon imageRUNNER ADVANCE DX C3826i
- Guards Documents – Shields sensitive files.
- Prints Both Sides Quickly – Saves time and paper.
- Adjusts Settings with Ease – Lets users tweak controls effortlessly.
3. Lexmark XC9235
Best For: Mid-to-large businesses needing nonstop performance.
- Handles Heavy Workloads – Tackles 35 PPM with ease.
- Fortifies Security – Locks down important data.
- Links Up Smoothly – Connects with cloud services and mobile devices.
4. Ricoh IM C4500
Ideal For: Large offices pumping out high print volumes.
- Holds More Paper – Stacks up to 4,700 sheets.
- Sharpens Scans – Enhances text and image clarity.
- Brings Bold Colours – Perfect for marketing materials.
5. Epson WorkForce Enterprise WF-C20600
- Fires Off Inkjet Prints at Lightning Speed – Shoots out 60 PPM.
- Stays Eco-Friendly – Uses heat-free tech to cut energy use.
- Reduces Ink Costs – Delivers high-yield printing.
6. HP LaserJet Enterprise MFP M528dn
- Prints at Breakneck Speed – Churns out 43 PPM.
- Shields Files – Blocks security threats.
- Shrinks Power Bills – Uses low-energy tech.
Common Copier Features to Look For
Before diving into leasing or buying, check for these features:
| Feature | Purpose |
| Duplex printing | Prints on both sides of the page |
| Scan-to-email or cloud | Sends documents quickly to digital storage |
| Wireless printing | Prints from mobile phones or laptops |
| Secure printing | Keeps private documents safe |
| Large paper trays | Reduces refill time |
| Energy-saving mode | Cuts power use during idle time |
These tools help offices run better and avoid waste.
Copier Leasing vs Copier Rental: What’s the Difference?
Many companies do not buy copiers outright. They either lease or rent them. These two choices offer flexibility, but each suits different needs.
1. Copier Leasing
Copier Leasing means using a copier for a longer time, usually two to five years. The business pays fixed monthly costs. At the end of the lease, some plans allow you to own the copier or upgrade to a newer model.
Best for: Medium to large businesses with steady printing needs.
Pros:
- Long-term use
- Access to advanced models
- Fixed cost helps with planning
Cons:
- Longer commitment
- May cost more overtime
2. Copier Rental
Copier Rental means using the copier for a shorter time, weeks or months. It works well for events, temporary offices, or short projects.
Best for: Pop-up offices, events, or small businesses trying out copier services.
Pros:
- Short-term flexibility
- Easy to change or stop
- No large upfront cost
Cons:
- May not include all features
- Higher cost if used long-term
Leasing vs Rental
|
Factor |
Leasing | Rental |
| Duration | Long term (years) | Short term (weeks/months) |
| Cost | Fixed monthly fee | Pay as you go |
| Commitment | Contract-based | Flexible |
| Ownership option | Sometimes available | Not available |
| Ideal for | Established offices | Short-term use |
Matching Copier Options to Business Needs
Let’s explore what copier fits different business types.
1. Small Business (1–10 users)
- Look for compact models
- Needs basic printing, scanning, and copying
- Lower paper load, black-and-white focus
Suggested features:
- Low energy use
- Scan-to-email
- Wireless printing
2. Medium Business (10–50 users)
- Needs multi-function machines
- Handles colour and black-and-white
- Scans large volumes
Suggested features:
- Secure printing
- Document sorting
- Lease option for cost control
3. Large Office or Department
- High-volume daily use
- Mixed tasks: scanning, printing, copying, faxing
- Staff across departments
Suggested features:
- Fast print speeds
- Large tray capacity
- Auto-finishing (stapling, sorting)
- Lease with upgrade plans
Trends in Copiers for 2025
Technology keeps moving fast. Here are the copier trends shaping offices this year.
1. Cloud Integration
- Modern copiers let users scan directly into cloud platforms like Google Drive or OneDrive. This supports hybrid teams who need quick access.
2. Mobile Print
- Staff can print from phones or tablets using secure codes. This reduces wait time and helps remote workers stay connected.
3. Eco-Friendly Focus
- Offices choose copiers with low power use and recyclable parts. Models that save paper through smart layout choices are popular.
4. Voice and Touch Controls
- New copiers use large touchscreens, voice guidance, and simple user steps. This helps even new users operate them with ease.
Maintenance Matters
Even the best copier breaks down without care. Regular checks prevent jams, misprints, and slowdowns. Here’s how to maintain them:
- Clean the paper path often
- Replace toner and drums as needed
- Keep the software up to date
- Call for service if errors appear
Most leasing or rental plans include service. Ask about response time, replacement parts, and how fast technicians arrive.
Copier Pitfalls to Avoid
Avoid these common copier mistakes:
1. Ignoring Print Volume
- A copier made for small jobs will fail in a busy office. Match machine size to daily use.
2. Overlooking Security
- Sensitive documents need protection. Choose copiers with password print or secure release.
3. Skipping User Training
- Staff must learn how to use copier features. Simple training avoids mistakes and saves time.
4. Not Planning Ahead
- If your business grows, you may outgrow the copier. Choose models that scale with your needs or leasing plans with upgrade paths.
How to Choose the Right Copier Provider?
When picking a copier, look beyond the machine. Choose a provider who:
- Understands your business type
- Offers both copier leasing and copier rental
- Responds fast to service calls
- Uses authentic parts and toner
- Helps you scale up or down
Ask for a demo or trial. Test print speeds, scan quality, and ease of use.
Conclusion
Choosing the best copier Singapore option in 2025 means understanding your business, your team, and your goals. Whether you run a busy firm or a small shop, the right copier saves time, cuts costs, and keeps your documents flowing smoothly.
Consider leasing if you want steady use and upgrades. Choose rental if your needs change often, or you want to try first. Match copier size, features, and service to your team size and tasks.
No matter what model or brand you choose—whether it’s Canon, HP, Epson, Ricoh, or Fuji Xerox—keep one goal in mind: support your team with tools that work hard, stay reliable, and grow with you.
